Special Collections at New College Library
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| Access to Special Collections at New College Library | ||
New College Library welcomes users engaged in bona fide research requiring access to its holdings of archives, manuscripts and early printed books. All readers must have a current library ticket/consultation card. Library Online provides essential information on Admission, Registration and Access to the Library and its collections. Further information on library access can be obtained by contacting New College Library. Visitors to Special Collections will also be asked to provide identification and then to register as readers.Users from outside UK higher education institutions should note that while there is no charge for access to Special Collections material itself, the Library does apply a modest charge for a library ticket/consultation card. Users from outside the University are strongly advised to contact New College Library in advance of their visit to discuss their needs, and to ensure that the relevant material can be made available.
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| Special Collections Services at New College Library | ||
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Library Facilities
Requesting Special Collections items Items are requested in the Library by completing a printed slips which are available in the catalogue area. Items can also be requested in advance of your visit by telephone, e-mail or letter. Special Collections items are collected for users once each day. Requests received before 11am will be fetched the same day. Requests received after 11am will be available the following day. Enquiry services New College Library Service Desk staff can help with routine enquiries and advice. For more detailed advice, an appointment can be made with the New College Librarian. Library staff will respond as appropriate to all enquiries, whether made in person, by telephone, letter, fax or email, but cannot carry out detailed research on behalf of readers or give general bibliographic advice on broad subjects. Charges may be imposed for certain categories of enquiry work or searches done. |
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| Photocopying Services at New College Library | ||
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There is a self-service facility for material in the General Collections, for which photocopy cards can be purchased from the Service Desk. New College Library is able to offer in-house staffed photocopying and black and white scanning service for loose leaf and unbound Special Collections items. Acceptance of photocopy orders (for which charges are levied) is solely at the discretion of Library staff and will be dependent on condition, availability and copyright legislation. Copies may not be published without written permission and reproduction fee where appropriate. Prices for Special Collections photocopying start at 15 pence per page. All prices are exclusive of VAT. All orders must be paid for in advance.We accept payment by cash and cheque. We regret that we are unable to accept payment by credit or debit cards. We aim to provide photocopies within three days of ordering, subject to staff availability. Orders made on a Saturday morning will be treated as having been made on the following Monday morning. Photocopying orders can also be posted out, subject to an additional charge. Some postal requests may be liable to a handling charge where staff time has been higher than normal. Please note that we are unable to offer an on-demand photocopying service. Bound volumes in New College Library Special Collections items must usually be photocopied using specialist equipment at the Centre for Research Collections. Full details of services and charges can be found on the Centre for Research Collections website. For large and heavy or particularly valuable items, a handling charge for transporting the item to the Digital Imaging Unit may be payable. Orders will be dealt with promptly, but readers should allow at least 20 working days. Please note that readers are not permitted to scan images of Special Collections items themselves, without special permission from the Head of Special Collections. |
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| Digital Imaging Services | ||
A wide range of digital imaging services is offered by the Digital Imaging Unit at the Main Library, including digital imaging, colour copying, and printing from microfilm. Additional time must be allowed for orders for these services to allow for the transit of Special Collections items from New College Library to the Main Library. Please note: Readers are not permitted to take photographs of Special Collections items themselves, without special permission from the Head of Special Collections. |
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| Permission to reproduce images from the Library's Collections in publications | ||
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Images are provided for private study or non-commercial research, and cannot be used for other purposes unless you request and receive written permission from New College Library to do so. We retain rights over the images of items we own, and you will need permission from us if you wish to reproduce images from our collections in:
Our policy, procedures and charges follow the guidelines set by the University of Edinburgh's Centre for Research Collections which enquirers are advised to read. Authors wishing to publish images from the New College Library collections must use the high quality images provided by the Digital Imaging Unit at Edinburgh University Library. How to obtain permission to reproduce items from New College Library's Collections 1. Authors must contact the New College Librarian in writing or by e-mail to
obtain permission. An Application to reproduce images
form must be completed. Download the Application to reproduce
images form. 3.. Users will be charged for the reprographic work they have requested. Details of permission fees can be found on the Centre for Research Collections website. Orders will be dealt with promptly, but readers should allow at least 20 working days. |
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| Rare books at New College Library | ||
New College Library holds over 50,000 rare books in its collections. We call books rare if they are:
Significant items and collections at New College Library include :
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| Archives at New College Library | ||
New College Library holds rich and varied archival collections which principally focus on:
The collections include the papers of Thomas Chalmers, J.H. Oldham and James S. Stewart. All of our collections are catalogued on archival handlists kept in New College Library. Some of our collections are also listed online, please see: Other useful sources Church records Family records |
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| Student records at New College Library | ||
A database of brief information about New College students 1843-1943 is available at: www.archives.lib.ed.ac.uk/students/. Please note this service is still under development. New College Library does not hold transcripts of students' academic records. For more information about all student records, see the Edinburgh University Archives Guide to Student Records. New College Library maintains a New College Archive which contains class photographs, student magazines and information relating to student societies. This archive has an outline index only and it is not usually possible to search it by name of student. Enquirers must visit the library to research the collection themselves. We regret that New College Library is unable to provide any contact information for current or former students. |
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| Safety and security of material | ||
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When taking notes from Special Collections material, a pencil must be used. If you wish to take a break from reading, please return your items to the Service Desk staff temporarily. Please do not leave valuable items (such as laptops) unattended |
